Withdrawal Policy M.ED
This policy will assist students who feel the need to completely withdraw from the university after a semester has begun but before its conclusion. A student is considered to be withdrawn from a credit hour program if the student does not complete all of the days in the payment period that the student was scheduled to complete.
For a student who officially withdraws, the withdrawal date will be the earlier of the following (unless a later date can be documented):
• The date the student begins the official process mentioned below, or
• The date the student officially notifies the institution of intent to withdraw.
If a student triggers both definitions above of official withdrawal on different dates, we will use the earlier date, unless we can document academically related activity later. Academically related activity is defined as one that has been confirmed by an employee of BVU, such as taking an exam, actively logging into the coursework, turning in a class assignment, attending a study group or class, etc.
Official notification can come in written form, via telephone, in person, or through e-mail and should be made with the BVU Graduate Studies Office. This process must also be followed for withdrawal from online courses.
If a student begins but does not complete coursework for a term/semester, but does not officially withdraw as described above, they will be considered to have unofficially withdrawn. The withdrawal date for a federal aid recipient who unofficially withdraws will be the midpoint of the payment period or the last documented day of academically related activity, whichever is later. No federal aid will be returned for a withdrawal that occurs after sixty percent of the payment period (which could be based on one term or two, depending on enrollment at the time of withdrawal). The withdrawal date will be communicated to the National Student Loan Data System (NSLDS). This date will be used to determine loan repayment when necessary. If an unofficial withdrawal is calculated using the 50% point of a term/semester, the date associated with the 50% point will be communicated to NSLDS.
If a student unofficially withdraws, the student will be fully charged for tuition. If a student left without notification because of circumstances beyond the student’s control, such as those mentioned below, the BVU Graduate Studies program staff might determine a withdrawal date related to those circumstances.
- Illness
- Accident
- Grievous personal loss
- Or other circumstances beyond the student's control
The appeal request should be made through Graduate Program staff. The student or an interested party can initiate this process.
A student can rescind a withdrawal by providing a written request to the Graduate Program office.
The withdrawal date for a student that withdraws (officially or unofficially) from both terms in a modular semester will be calculated using the actual days of documented attendance in each term. The withdrawal date communicated to the NSLDS will be the last withdrawal date/last documented day of academic related activity.
Students who cease to be academically engaged may also be administratively withdrawn. Administrative withdrawals will be treated as an unofficial withdrawal. The full administrative withdrawal policy can be found under the academic program policies and particulars section of the catalog.
If a student wishes to request a leave of absence instead of withdrawing, he/she should contact the Graduate Program office to begin the process. Under this policy, a leave of absence will be treated as an official withdrawal.
If disciplinary action results in the loss of any college or college-contracted service for the student, there will be no refund of charges. Federal aid may be returned based on the Return of Title IV Funds/State Aid Policy. The Office of Financial Assistance can be contacted with questions concerning the withdrawal process or the refund calculation. A copy of the Return of Title IV Funds/State Aid Policy can be found in the financial assistance section of this catalog and our web site, or can be requested from the Office of Financial Assistance or the Business Office.