All purchases of $250 or more must go through the purchasing department.
The purchasing department is the normal channel of
communication between the University and our suppliers. As such, it is
expected that suppliers will contact the purchasing department and that
representatives of other offices/centers in the University will keep
the director of purchasing fully informed of programs that may
eventually result in purchases of $250.
The purchasing department has the responsibility for buying
the goods, materials, and services required by the University. In order
to provide economical materials management, certain items require the
expertise of other offices/centers. Items such as computers, copiers
and certain maintenance items require the review of the
Director of Information Services, the Service Department supervisor and the Director of
In the case of all major computer hardware and software
purchases, the Purchasing Director, the appropriate vice president, and
the Director of Information Services should be involved in order to ensure
consistency and standardization of the equipment purchases.
In order to ensure buildings across campus are consistent in
quality and the ambiance of the buildings is maintained, carpeting,
furniture, and wall covering should be selected through the Purchasing
Director, the Facilities Management Director, and the appropriate vice
president. In every case, these people should be involved in the
All purchases of $1500 or more require the signature of the appropriate Vice President.
The purchasing department will arrange interviews between
suppliers, representatives and other department heads/center directors
when requested to do so.
Members of the purchasing department and other agents of the
University are not permitted to make personal purchases for employees.
Local, area, and state vendors should be used where possible.
Remember that postage, handling, and freight charges add to the expense
of the items you purchase.