Academically Related Activity

Academically Related Activity

Registrar's Faculty Access System for Final Grades

If a federal/state aid recipient receives all failing grades in a term, we are required to determine if the student earned the F through poor scores earned throughout the entire course (i.e., student completed course) or if the F is the result of the student having stopped attendance sometime prior to the end of the term; the latter would be considered an unofficial withdrawal.

When you enter a final grade of "F" in the Faculty Access System a calendar will pop up and you will need to enter the student's last date of attendance/academic activity; this will help us determine if we are entitled to keep all of a student’s aid. Academically related activity includes, but is not limited to:

  1. Physically attending a class where there is an opportunity for direct interaction between the instructor and students
  2. Submitting an academic assignment
  3. Taking an exam or quiz, an interactive tutorial or computer-assisted instruction
  4. Attending a study group that is assigned by the school
  5. Participating in an online discussion about academic matters
  6. Initiating contact with a faculty member to ask a question about the academic subject matter studied in the course

Participating in academic counseling or advising, or non-active login are NOT considered academic related activity.

NOTE: If a student completed all of the work related to the course, but the work results in a failing grade, please report the last day of the term as the last day of academic related activity, regardless of when the activity occurred. In addition, if the student had academic related activity on the last day of the term, enter the last of the term even if it was not work that would complete the course. If a student submits work after the term has ended, we will assume the student was attempting to complete the course; please report the last day of the term. Never enter a date past the last day of the term. For all other situations, please determine the last day of academic related activity as instructed below.

If the student has a change of grade contract, please report the last day of academically related activity, as described above. If the grade is later changed, the Office of Financial Assistance will receive notification of the change.

Checking Academically Related Activity in ANGEL

Hybrid and Web-Supplemented Courses: If students use ANGEL to turn in or complete any assignments, follow the steps below to check for electronic academic activity. Don't forget to also check your face-to-face attendance sheet (if applicable) and check for dates assignments were handed in to you in person.

Online Courses: Follow all the steps below.

Step 1: Check for Quiz/Survey/Drop Box Submissions

The first step is checking for the last date the student submitted an assignment either through a quiz/exam, survey, or drop box.

  1. Log in to your course and go to the Reports tab.
  2. From the "Report" drop-down menu select Activity Logs.
  3. From the "User(s)" drop-down menu select the appropriate student.
  4. In the "Configure Report" section click the calendar icon and change the date to the start of the term.
  5. From the "Select report view" drop-down menu select Drill Down. The report should automatically generate after you switch the view to Drill Down, but otherwise you can click the Run button.
  6. Scroll to the bottom of the list and work your way up. The dates where you see a plus sign (+) is when the student logged into the course. Click the plus sign to expand it and see what the student did (it will list all items the student accessed). Look for the titles of drop boxes and quizzes/exams. Just because the assignment title is listed, does not mean the student submitted anything. You'll need to go to the drop box to see if anything was submitted. If the student submitted a quiz/exam, that will be listed in this report as "[quiz name] Submitted."
  7. Record the students last submission date (quiz, exam, or drop box) for reference after you run the next step. Otherwise if the student didn't have any submissions, move on to the next report.

Step 2: Check for Discussion Forum Posts

The next step is checking for the last date the student posted in a discussion forum.

  1. Make sure you're still in the correct course, at the Reports tab, and have the appropriate student selected in the User(s) drop-down menu. Also make sure you have the "Starting" drop-down menu set to the beginning of the term.
  2. Switch the Report drop-down menu to Forum Posts.
  3. From the "Select report view" drop-down menu select Table. The report should automatically generate after you switch the view to Table, but otherwise you can click the Run button.
  4. The table will then show you how many posts the student made in each discussion forum. If the student didn't post to any forums, move on to the next report. Otherwise, follow the steps below to determine the student's last date of activity in the forum(s).
    • If you know which forum is the last one (the most recent one that was due), click the link to go to it and find the student's last submission date. Otherwise you'll have to go to each discussion forum and look at each of the student's post dates to find the very last one (not the oldest, but the most recent post).
    • Once you're in a discussion forum, a quick way to see the student's post dates is to click the Author column heading to resort the posts. Then find the student's name and check for the most recent post date (the last post made in that forum).
    • Record that date for comparison with Step 1 and 3.

Step 3: Check for Email

The next thing you need to check is if the student emailed you with a course-related question, such as requesting further explanation regarding an assignment (any emails with content not related to course material are not relevant for these purposes).

  1. Go to either the Welcome tab or Communication tab of the course.
  2. In the "Course Mail" section click View Inbox.
  3. By default it will display only your course mail. However, it's possible the student emailed you in ANGEL from outside of the course (i.e., from the ANGEL home page). Switch the "Source Filter" drop-down menu to Show All and click Go.
  4. Scroll through your email looking for the student's name, or type the student's last name or first name in the "Search" textbox and click Search.
  5. Record the date for the last academically-related email (most recent) you received from the student for comparison with the date(s) from Step 1 and 2, being sure to only include those emails where there was a discussion related to course material.

Make sure you also check your BVU email and/or your personal email account (if you provided it to students) and not just ANGEL.

Step 4: Check Computer-Assisted Instruction (Optional)

If your course uses computer-assisted instruction through the Textbook or other resource, you will need to check there for activity as well. For example, your textbook publisher may offer Aplia or GLO-BUS for simulations, quizzes, and other activities.

  1. If your course uses computer-assisted resources like those mentioned above, log in there and check for activity from the student.
  2. Record the date for the last activity (most recent) the student submitted.

Step 5: Comparing Dates

Once you have completed Steps 1-4, compare the dates to find the most recent one (the student's last date of academically-related activity) during the term. Then report that in the Faculty Access System and submit your final grades.

Note: Do not enter a date after the term ended, even if the student submitted work after the term ended; the last possible date of activity is the last day of the term.