Purchasing

Purchase Orders

The purchase order is a contract that legally obligates the University when accepted by the vendor.

The purchase order will be placed with the suggested vendor unless a substantial cost savings can occur through utilizing another vendor. A copy of the completed purchase order, will be emailed to the department supervisor or the originator of the purchase requisition for their records. Send the invoice to Accounts Payable to pay when goods arrive.

An encumbrance is placed on the account when the purchase order is prepared. This sets aside, or reduces, your budget for that account until the actual invoice arrives. If you wish to cancel a purchase order, please notify the Operations Manager.